FOIA Analyst (Management Analyst II)
Supports the countywide Freedom of Information Act (FOIA) program by ensuring that all FOIA requests are responded to in accordance with the Virginia Freedom of Information Act by coordinating with agency staff, analyzing data from the FOIA database and making recommendations for process improvements. Uses countywide FOIA database to monitor status and completion of FOIA requests. Designs and generates reports from the FOIA database. Assists Countywide FOIA Officer in developing performance measures and tracking data to report on those measures. Responds to questions regarding FOIA and researches complex inquiries, coordinating with the FOIA Officer to confirm that information complies with county policies as well as VFOIA. Confirms with the responsible agency/business area to ensure that they are aware of the FOIA request and understand the timeframe for completion and other compliance requirements. Supports the Countywide FOIA Officer in the development and delivery of training to county staff as necessary to ensure that all employees who have FOIA responsibilities have a thorough understanding of the law and its requirements; the county's procedures for tracking, billing and responding to FOIA requests; and how to use the FOIA database. Composes internal and external correspondence for the FOIA Officer's review and signature. The FOIA Analyst promotes efficiency, compliance, and transparency in the County’s FOIA response process. Please visit Virginia Freedom of Information Act (VFOIA) | Public Affairs (fairfaxcounty.gov) for additional information on the County’s FOIA response process.
Note: The assigned functional areas for this position are research and policy development; program management; legal and compliance; data analysis and reporting; information system development, implementation and training; and financial management.
Position may be underfilled as a Management Analyst I; the Underfill Requirements are stated below in the Employment Standards section.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
- Performs a wide-range of professional work in multiple administration functions within an organizational unit including analysis and project management;
- May supervise administrative and paraprofessional staff;
- Performs a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
- Plans, develops, and implements comprehensive communication and education plans on programs and services for both county agencies and community organizations;
- Assists with developing and conducting special studies and research initiatives, by designing survey instruments, gathering data and information from department staff, developing data analysis tools, conducting statistical analyses, initiating literature reviews, etc.;
- Conducts analysis and reporting of quantitative and qualitative data in order to track and monitor various business process indicators;
- Serves as the point-person and liaison within the department and with central county departments regarding a designated program and functional areas of responsibility;
- Prepares reports and presentations of analysis and findings.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
- Knowledge of the mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
- Knowledge of the principles, practices, and techniques relating to various functional areas of business operation (e.g., personnel, budgeting and financial management, contract administration and management);
- Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
- Ability to identify and describe a range of possible solutions for solving business problems;
- Ability to apply research methods to design studies and assessments, and statistical analysis techniques to identify patterns and trends in data;
- Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
- Ability to train, lead, and/or supervise paraprofessional staff.
Employment Standards
MINIMUM QUALIFICATIONS:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area; plus two years of professional work experience within the functional area.
UNDERFILL REQUIREMENTS:
This vacancy may be underfilled at the level of Management Analyst I (Grade S21, $$51,805 - $86,341). The employment standards for the Management Analyst I are: Any combination of education, experience, and training equivalent to graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area. Click here to view the complete details and KSAs for the Management Analyst I. Upon completion of an underfill agreement (which will require that the employee meet the employment standards stated above in addition to obtaining competencies defined by the hiring agency) the employee will be elevated to the level of Management Analyst II.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
Five or more years of experience coordinating and tracking Freedom of Information Act requests. Demonstrated ability working with an automated system to track FOIA requests; generating reports from the system; and analyzing the data. Proficiency in Microsoft Office Suite including Word, Excel and PowerPoint. Ability to work under time-sensitive deadlines, communicate effectively both internally and externally, and establish and maintain effective working relationships.
PHYSICAL REQUIREMENTS:
Employee may be required to lift up to 15 pounds. Job is generally sedentary in nature, however, visual acuity is required to read data on computer monitor, incumbent must be able to operate keyboard-driven equipment. Must communicate with others. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.