CPA - Assistant Records Manager (Records Analyst III) (00013051)
CPA - Assistant Records Manager (Records Analyst III) (00013051)
Organization: COMPTROLLER OF PUBLIC ACCOUNTS
Primary Location: Texas-Austin
Work Locations:
111 E 17th Street
Austin 78774
Job: Computer and Mathematical
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 5 % of the Time
State Job Code: 7482
Salary Admin Plan: B
Grade: 19
Salary (Pay Basis): 4,500.00 - 4,500.00 (Monthly)
Number of Openings: 1
Overtime Status: Exempt
Posting Date: Jan 20, 2021
Closing Date: Feb 2, 2021
Description
APPLICATIONS MAY BE FILED ONLINE AT: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00013051&tz=GMT-05:00
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/304/jobsearch.ftl?lang=en )
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
DIVISION: OPERATIONS & SUPPORT LEGAL SERVICES DIVISION/OPEN RECORDS SECTION
GENERAL DESCRIPTION:
Performs advanced (senior-level) records and information management work. Work involves overseeing and designing, evaluating, reviewing, recommending, implementing, updating, and maintaining a records and information management program. Assist with the planning, developing and implementation of Records Management programs. Provides consultative services and technical assistance to agency staff and other agencies. Serves as Assistant Records Manager. Collaborates in the planning, development, implementation, analysis and documentation of agency Records Management Program. Serves as advocate for Records Management program to encourage and/or improve interest and understanding within the agency. Monitors, reviews, and evaluates compliance with program policies and procedures and prepares administrative reports. Tracks and identifies trends in records and information management and resolves operational problems. Trains, leads, and prioritizes work. Worked under limited supervision with considerable latitude for the use of initiative and independent judgement.
WORK HOURS:
Monday through Friday, 40 hours per week. Hours may vary based on business needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provides advanced consultative and technical assistance for the Records Management Program as the Assistant Records Manager. Assists in overseeing and implementing the agency’s records management program, including retention, disposition, retrieval, protection and storage. Collaborates in the planning, development, implementation, analysis and documentation of program. Markets records management programs to encourage and/or improve interest and understanding within the agency. Monitors, reviews, and evaluates compliance with program policies and procedures and prepares administrative reports. Tracks and identifies trends in records and information management and resolves operational problems.
Develops analysis and prepares reports of findings and recommendations and prepares justifications for policy changes. Collects, organizes, analyzes, and prepares materials in response to requests for program information and reports. Regularly analyzes records management practices and recommends improvements in records handling, storage and disposition.
Plans, develops, and implements internal agency training programs; provides needed internal and external training and assistance. Manages internal database.
Analyzes legislation and rules related to records management and program operations. Researches, prepares, and analyzes reports. Handles special projects for management.
Preforms other related work as assigned.
Qualifications
EDUCATION:
Graduation from an accredited college or university with a bachelor’s degree.
PREFERRED EDUCATION:
Graduation from an accredited college or university with a degree in business administration, library science or a social science field.
EXPERIENCE:
Two (2) years of experience working with Records Management and related areas.
Experience working with state or federal records management laws
Experience handling storage or disposition of records.
Experience in training employees or presenting training programs.
Experience with oversight of the classification, storage, access, and retrieval of agency records and information.
Experience with design and implementation of filing systems and filing procedures.
Experience with or coordinating the transfer of agency records to storage and the destruction of records that have met retention requirements.
PREFERRED EXPERIENCE:
Knowledge in the development and implementation of goals, objectives, policies, and priorities for the management of records; and the effectiveness of the agency’s record-keeping practices and records management systems and proposes recommendations for improvement.
Knowledge of state and or agency records management laws, regulations and policies.
Some state agency experience is preferred.
SUBSTITUTIONS:
One (1) additional year of working with Records Management; working knowledge of state or federal records management laws; experience in training employees or presenting training programs may be substituted for thirty (30) semester hours of the required education with a maximum substitution of 120 semester hours (four years).
PREFERRED LICENSES/CERTIFICATIONS:
Certified Records Analyst (CRA) preferred.